Tips for Working Efficiently

Tayde Aburto

October 20, 2012

4 MIN READ

 

Time-Management

Whatever your plans in life, be they humble or ambitious, it is (or should be) a given that you are going to have to work hard to achieve them. But as most successful people know, hard work alone will not cut the proverbial mustard if you allow distractions, poor planning or misdirected energies to blur your focus and force you to put in more work than is necessary to accomplish your objectives. Working hard is a necessity for success, of course, but working efficiently is every bit as critical. I tried to avoid procrastination the best way I can. I’m constantly trying to find ways that can help me to optimize the time I spend working on different projects. I drive about 500+ miles per week. That means that I spend about 9+ hrs. driving every week. However, I’m still able to get things done in time. Here are some guidelines for getting maximum results from your valuable work time.

Stay on Schedule

Get your act for the day together before you dive in. You know what you need to accomplish, but don’t rely on a mental picture to plan your itinerary if you are good at following through that way. Every day harbors the capacity for unexpected tasks and events, and any one of those can take you off course—leaving tasks undone and forcing you to scramble to make up time, or put them off until the next day. Either way, you are wasting time and efforts. Take a moment or two at the start of the day to write up a schedule of what you need to do, and check off each task as you complete it. Then, even if you are interrupted, you can refer back to the schedule and get back to where you left off.

Keep Your Priorities in Order

Now that you have a list of what you need to accomplish during your day, arrange the tasks in order of importance and/or timeliness. Is someone expecting that report today? Get on it, then, or at least get it started. Even if you are less than enthusiastic about a particular task, dreading it is more dispiriting than diving into it, and many such projects have a way of coming to life once you begin; getting easier and more rewarding as you go along.

If it is still a strain, or is a real time consumer, you might consider breaking it up into blocks that you can work on at intervals during the day as you complete your other high-priority projects. Choose the right tools for the right job—they will increase your efficiency and kick start your creativity; new online applications are created every day to make your life easier.

Keep Your Working Tools in Working Condition

There is no more frustrating impediment to working efficiently than unreliable or insufficient tools. If you have ever worked on a computer that decided to delete an important document for no discernible reason, or shut down during a critical lecture or meeting, you know what I mean. As an Internet marketing consultant, it is very important that I have the my PCs and laptops performing at the same pace that my mind works. It is also very important for me to have the right Internet connection at my office, mobile office and at home. I really don’t like to wait a lot for time for documents or other files to download. I also don’t like to wait a lot of time for my software to run.

The best way to deal with such unnecessary roadblocks is to avoid them. Check your arsenal for each day the night before. If you use a laptop or notebook, make sure it is fully charged; check your Internet access; keep the necessary software together with your other equipment; and, if possible, keep a backup computer at the ready. You never know when problems will strike, so think ahead and always have a backup plan.

Give Yourself a Break

The human brain can only take so much focused concentration before it starts overloading. You may feel you need to keep working when mental exhaustion starts kicking in, but you may actually do more harm than good to push yourself past your limits. A tired brain is a forgetful and inefficient brain, and you will very likely find yourself losing the ability to focus, making careless errors and weakening your incentive to excel.

So admit that you don’t have super powers—take regular breaks from work to refresh and recharge. Do exercise, spend quality time with your family, grab a bite to eat, read a magazine; talk to a friend; do something undemanding and enjoyable for a while before getting back to the tasks at hand. You might be surprised at the recuperative and rejuvenating power of even a short mental break, and the way it will benefit not only your work, but your state of mind.

The main idea here is that working efficiently does not mean working non-stop from dawn ‘til dusk, but working in a manner that keeps you interested, refreshed and productive—in other words, at the top of your game. You will soon find yourself achieving better results in less time, with less strain. And what could be more efficient than that?

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    “Success only hits a moving target.” - @ramonwow #ramonwow 

Success loves movement. 

While others are: 

• Waiting for perfect timing 
• Planning the perfect strategy 
• Worrying about perfect execution 

You’re actually: 

• Learning by doing 
• Adjusting in real-time 
• Getting closer with each step 

Think about it: 

• Dead fish go with the flow 
• Live ones swim upstream 

So don’t wait for motivation. 

Let momentum be your strategy. 

Because here’s the brutal truth: 

Success doesn’t care about your plans. 

It cares about your progress. 

Now make your next move towards your goals. 

Colorado here we come 👍🏻

#success
    Most people get this completely backwards. 

They’ll tell you: 

“It’s never been harder to succeed in America.” 

But look around. 

You’ve got: 

- Instant access to 330M potential customers 
- Zero barriers to starting a business 
- Unlimited free knowledge online 

Want proof? 

- 20-year-olds making millions on social media 
- Stay-at-home parents building Shopify empires - People charging $5K for advice online 

The playing field’s never been this level. 

You don’t need: 

❌ A fancy degree 
❌ Rich parents 
❌ Venture capital 

Just look at the data: 

2025: 33M small businesses in the US 
2010: 26M 
1990: 15M 

That’s not recession. 

That’s opportunity. 

And guess what? 

You don’t need permission: 

- Start a side hustle today 
- Charge for what you know 
- Build your audience 

Stop waiting for perfect. 

Start building imperfectly now. 

You’ll thank yourself in 2025 and beyond. 

Happy 4th of July! 🇺🇸🇺🇸🇺🇸🇺🇸🇺🇸🙏🏻

#happy4th #happy4thofjuly #independenceday #happyindependenceday
    Your biggest breakthroughs?  Never planned. 

Always random. 

Think about it: 

- That business idea? On a plane 
- That solution? Working out
- That insight? Cooking dinner
- That 6-fig deal? Playing golf

It’s like success lives in the cracks of your schedule. 

Not when you’re forcing it. 

Not when you’re pushing. 

Not when you’re trying too hard. 

But when you let go. 

When you relax. 

When you trust the process. 

So maybe instead of grinding 24/7, try doing nothing on purpose sometimes. 

That’s where the magic hides. 

#businesscoach #success #business #money #businessconsultant #marketingcoach #forwellness
    We doubt ourselves 
We second-guess ourselves 
We play small because we think small 

Meanwhile... 

The loudest people are winning. 
The mediocre are thriving. 
The unqualified are teaching. 
The selfish business leaders are leading. 

Not because they’re better. 

But because they’re bolder. 

So let’s flip the script: 

Instead of “Who am I to do this?” Ask “Who am I NOT to?” 

Instead of “What if I fail?” 

Ask “What if I succeed?” 

Instead of “I don’t know enough” 

Remember, nobody starts knowing everything. 

P.S.  DOUBT KILLS MORE DREAMS THAN FAILURE EVER WILL.

Let that sink in.

Have a nice weekend! 

#doubt #business #mindset
    In 12 months, you’ll wish you started today. 

Or In 12 months, you’ll be glad you did. 

Only one of those feels good. You choose which. 

P.S. What’s the one thing you’ve been overthinking? Type it below. 

Let’s break the pattern together. #smallbusiness #business #businessowner #businessmindset
    A Powerful Return to Community and Connection @exatec.tjsd 

Last night, the EXATEC Tijuana–San Diego Association hosted its first post-COVID networking event—and it was long overdue!

A heartfelt thank you to the 100 EXATECs who registered and an extra special thanks to the 82 who showed up to make the evening unforgettable. Your presence and energy are what make this community so special.

The event was a true success thanks to the incredible hospitality of @casasur_hacienda in Chula Vista, the delicious catering by @decabeza_el_unico Tacos, and the unique cacao-tasting experience provided by @xocolatlhouse. 

Our local EXATEC community is made up of professionals who work at some of the most influential companies in the San Diego–Tijuana region and entrepreneurs leading thriving businesses in industries such as:

- Aviation & Aerospace
- Engineering Services
- Financial Services
- Transportation & Logistics
- Technology & IT Consulting
- Manufacturing 
- Real Estate—and more.

Each EXATEC holds a Bachelor’s, Master’s, or Ph.D. from Tecnológico de Monterrey, one of the most prestigious universities in Latin America.

As a new executive board member, I’m committed to strengthening our network of over 4,000 EXATECs in the region. One of our top priorities is reconnecting and growing this vibrant community over the next few years.

Stay tuned for future events, and if you’re interested in becoming an “Amigo TEC,” send me a message! We’d love to share upcoming opportunities to connect, collaborate, and support the EXATEC mission in our region.

#EXATEC #Networking #CommunityLeadership #SanDiego #Tijuana #TecDeMonterrey
    Next time you’re in downtown Houston, take a moment to look up and around. Each mural has a story to tell. The “Big Art. Bigger Change” initiative is awesome. Congrats @houston! Great job. 

#HoustonStreetArt #BigArtBiggerChange #PublicArt #HoustonMurals #UrbanCanvas #ArtForChange #HTown #Houston #Texas
    Most people hope to leave something behind.

But hope isn’t a strategy.

Legacy doesn’t happen by accident. It happens by design.

Start building your legacy—one decision at a time.

Thank you, @lionsgaterealty, @bettercallnate, @realpresidente, for the special invitation to your pod. I enjoyed our conversation. Keep doing the great work you are doing in the Houston metropolitan area. 

#LegacyBusiness #GenerationalWealth #BusinessWithPurpose #Entrepreneurship #buildtolast #houston #texas #realestatebroker #realestate #realtors
    Let’s Open the Door to a Life-Changing Opportunity

As the new President of the EXATEC Tijuana–San Diego Association, I’m asking you to join something bigger than all of us.

We’ve launched an ambitious yet deeply personal mission: raise $275,000 to establish a perpetual scholarship fund. This fund will comprehensively cover the education of high-potential students from our region and beyond so they can attend Tecnológico de Monterrey—one of the most respected universities in Latin America.

Link in BIO: https://tec.rs/EXATECTijuana-SanDiego-LDM-US

Why does this matter?

Because someone’s future is waiting, there’s a young person with the talent, drive, and heart to lead—but without the resources to get there. Together, we can change that.

This isn’t just about a scholarship. It’s about breaking cycles, uplifting families, and building the kind of future we all want to see. It’s about what happens when a community of leaders decides to pay it forward.

Here’s how you can help:

Every dollar you give is an investment in human potential. The best part? Your donation is tax-deductible. That means you can make a meaningful impact and receive a financial benefit, too.

Your generosity will directly fund education that empowers one student and every life they’ll touch in the years to come.

Let’s make history together. Let’s become the alumni network known not just for where we studied—but for who we lifted along the way.

Donate today. Create a legacy. Transform a life. #exatec #tecdemonterrey #exatectjsd #education #educationfund #scholarship #itesm
    What @kendricklamar’s Epic Concert Taught Me About Business Strategy

Kendrick Lamar didn’t just win the rap battle—he won the attention war. And last night, I saw it firsthand.

I took my family to his concert—and it was flawless.

From @sza to @justinbieber showing up as surprise guest, to the lighting, transitions, sound, timing—every detail was dialed in. Here’s what hit me:

This wasn’t just a concert. It was a masterclass in systems, execution, and brand power.

Kendrick’s recent beef with Drake may have grabbed headlines, but what sustained the momentum was something far more strategic:
A well-run operation behind the curtain.

As business owners, we can learn a lot from this:

1. Be Clear About Who You Are

Kendrick didn’t try to appeal to everyone. He made a bold statement and stuck with it.

2. Challenge the Norm

He called out the industry, made people uncomfortable—and gained global attention.
Don’t be afraid to say what others won’t. It builds trust with the right customers.

3. Build a Scalable System

That concert? It wasn’t “vibes”—it was process.
Processes create freedom. When your operations run smoothly, you can focus on impact.

4. Create Moments, Not Just Marketing

Kendrick’s team turned a concert into an experience people will never forget.

How can you turn a sale, an email, or a service into something memorable?

5. Stack Momentum

He didn’t stop after one diss track. He kept going—with strategy, story, and precision.

In business, consistency wins. Stay present. Keep publishing. Keep showing up. Bottom line:

Great marketing may get you noticed—but great systems keep you relevant.

Witnessing Kendrick’s performance with my family reminded me that when art meets structure, the results are unforgettable.

Make your business unforgettable.

#KendrickLamar #BusinessLessons #EntrepreneurMindset #BusinessOwnerLife #MarketingStrategy #BuildYourBrand #BusinessInspiration #SystemsAndProcesses #LeadershipLessons #BusinessGrowthTips #CustomerExperienceMatters #PersonalDevelopment #BusinessWithPurpose #EntrepreneurJourney #LiveWithIntention #SmartMarketingMoves #FamilyAndBusiness #PerformanceDriven
    A heartfelt thank you to all the incredible volunteers of the Rady Children’s Poway Unit @rcha_poway for hosting such a beautiful and impactful gala in support of Rady Children’s Hospital.

Your dedication, compassion, and countless hours of hard work are making a real difference for the children and families who need it most. From the elegant details to the powerful mission behind it all, your efforts were inspiring.

The Poway Unit continues to be a shining example of community, service, and love — from gathering essentials for emergency families to preparing meals with care and kindness.

Thank you for turning your time and talents into hope and healing.

#Gratitude #RadyChildrensHospital #PowayUnit #TabletopsAndTea #CommunityLove #ThankYouVolunteers #MakingADifference #StrongerTogether
    Huge thanks to @samueladamsbeer and The Boston Beer Company for shipping this special delivery of the limited-edition Derrick White Ale all the way to San Diego! As a die-hard @celtics fan and a true beer aficionado, I couldn’t be more excited to crack one open.

This witbier with coriander, orange peel, rose hips, and tamarind is a tribute to bold flavor—and to one of the boldest athletes in the game, @dwhite921.

Cheers to the best basketball team in the world, the Celtics, and to one of the best beer brands in America. Let’s raise a glass to greatness—on the court and in the brewery!

#DerrickWhiteAle #Celtics #BeerLovers #Witbier #BostonPride #SamuelAdams #DWhite #CelticsNation #CraftBeerLife
    Look: 

In this grand game of life, we’re all stumbling forward in the dark. 

Sometimes we trip on a rock. 

Sometimes we fall into a pothole. 

But here’s the magic: 

Every time you pick yourself up, you’re a bit further along. 

Every misstep is a lesson. 

Every failure is a teacher. 

Imagine if you viewed each stumble as a victory dance. 

A dance that says, “I dared greatly. I lived fully. I learned massively.” 

So let’s embrace the journey, rocks and potholes included. 

Because the destination is just a mirage; the real treasure is the dance itself. 

P.S. What “victory dance” did you do recently? #InspirationDaily
#MindsetMatters
#LifeQuotes
#Resilience
#PersonalGrowth
#ProgressOverPerfection
#SuccessMindset
#EmbraceTheProcess
#JourneyNotDestination
    Success hits a moving target — and that’s the point.

You’re not meant to stay where you are.

Dream bigger. Move faster.

Stretch beyond what you thought was possible.
Every step forward brings you closer to the life you deserve.

Keep moving. Success is chasing you.

#StayHungry #LevelUp #SuccessIsAMovingTarget #success #GrowthMindset
    At @exatec , we believe in the power of connection, dreams, and building a legacy of pride and excellence — wherever we go.

We take on the responsibility of being ambassadors of the values and vision of Tecnológico de Monterrey, promoting continuous growth, innovation, entrepreneurship, and community spirit.

Today, more than ever, we look to the future with the firm conviction to transform lives, empower EXATEC talent, and strengthen the Tec’s name around the world — one connection, one action, one story at a time.

Let’s keep building the future, together.
#EXATEC #ProudlyEXATEC #LegadoEXATEC #OrgulloTec
    Soy EXATEC. Pertenezco a una comunidad que impulsa acciones para transformar realidades, fortalecer comunidades y generar un impacto positivo en el mundo. Invito a EXATECs en la región de Tijuana - San Diego a que se unan a la agrupación. Visiten EXATECTIJUANASANDIEGO.COM y se registran para que estén al tanto de las actividades que se estarán desarrollando. #EXATEC #Tijuana #SanDiego #Mexicali #Rosarito #Ensenada #ITESM #tecdemonterrey
    Time is your most valuable business asset.
Not money. Not followers. Not connections.

Time.
And it’s non-renewable.

Think of every hour as a $100 bill.
Would you still “spend” it the same way?
Would you give it away to distractions?
Or would you invest it in growth, strategy, and results?

You don’t need more time.
You need to treat your time like it’s capital.

The ROI is in how you use it.
Make the next hour count.

#TimeIsCapital #BusinessDiscipline #EntrepreneurMindset #HighROIHabits #FoundersFocus
    Tonight, I had the honor of attending the Peacemaker Awards, hosted by the National Conflict Resolution Center (@ncrconline) -an organization that understands one truth:

When people communicate well, communities thrive.

Conflict is inevitable at home, at work, in schools, and across neighborhoods. But when we use the right tools and conversations to uncover common ground, something incredible happens: People come together, problems get solved, and peace becomes possible.

That’s what NCRC is all about—training people to turn tension into trust and division into connection.

I’m especially grateful to the San Diego Foundation @sandiegofoundation and Board Member Rafael Castellanos @rafaelcastellanossd for inviting me to this important evening. Your leadership helps build bridges where others see walls.

Let’s keep working to create a world where more conversations end in understanding.

#PeacemakerAwards #NCRC #StoryOfPeace #CommunicationMatters #LiveOnMission #SanDiegoFoundation #Gratitude #BetterTogether
    1️⃣ Lead with Humility. Your team, your clients, your market—none of them owe you anything. Stay grounded. Gratitude keeps your ego in check and your culture strong.

2️⃣ Build on Character. No cutting corners. No excuses. Integrity becomes your brand. Take the high road—it attracts better clients, better partners, and long-term success.

3️⃣ Double Down on Discipline. Scaling isn’t about hustle—it’s about consistency. Routines, systems, and habits compound. That’s where real freedom and profit live.

🚫 Real talk: There are no reliable “shortcuts.” But these 3? They’re your unfair advantage.

💬 Which one are you mastering right now in your scaling journey?

#ScalingBusiness #BusinessLeadership #GrowthStage #BusinessOwnerLife #BuildToSell #ProfitWithPurpose #SystemsOverChaos #profit #business #smallbusinesstips #businessowner #businesswoman #businessman #businessmotivation

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    We doubt ourselves
    We second-guess ourselves
    We play small because we think small

    Meanwhile...

    The loudest people are winning.
    The mediocre are thriving.
    The unqualified are teaching.
    The selfish business leaders are leading.

    Not because they're better.

    But…

    Load More

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